January 7, 2019

Field Office Coordinator, DPR Construction, posted 1/7/19

Field Office Coordinator (FOC)

Contact: Joanna Massey at SEAReceptionist@dpr.com

DPR Construction is seeking a Field Office Coordinator with at least 2+ years of commercial construction experience for our Seattle, WA, office. This individual will be ultimately responsible for the day-to-day bookkeeping of project documents.

If you are interested in this very unique and exciting opportunity, please reach out to Taylor Wallace, Field Office Coordinator, at taylorw@dpr.com or 206-413-7770.

As an integral member of this dynamic office, the ideal candidate exemplifies DPR’s four core values ­­– integrity, uniqueness, enjoyment and ever-forward. Field Office Coordinators work closely with all members of the project team (Project Managers, Engineers, Superintendents, and Project Accountants). Responsibilities include, but are not limited to:

Subcontracts

  • Assemble contracts, gather all information such as schedules, drawing logs, labor/equipment rates, insurance from subs, etc.
  • Track and follow up on status of subcontracts and insurance; Upload documents to various programs, CMIC PM, Box, etc.
  • DPR’s prequalification process, help assist subcontractors filter through the system to be compliant.
  • Generate, maintain, and manage document control for the construction project(s), including jobsite file organization and project logs.

Change Management

  • Help accounting process subcontractor change orders- filing and/or mailing. Assist PA when needed.

Cost Management/Accounts Payable

  • Process invoices for the jobsite (code, enter, and file) and check requests.
  • Assist with expense reporting and tracking.
  • Help team members with P-card if necessary.

Closeout

  • Manage and archive all project documentation. Prepare all documents for long-term storage at the end of the project.
  • Assist project team with creating closeout log and send requests to subs for information; follow-up.
  • Compile and reproduce project closeout documents before the end of the project.

 

General – Document Control

  • Generate and maintain jobsite binders/logs including project directory, progress phots, MEO invoices, RFIs, project specifications and updates.
  • Generate, maintain, and manage document control for the construction project(s), including jobsite file organization and project logs.
  • Create forms or procedures to help project team; assist with all correspondence.
  • Archive all project documentation. Prepare all documents for long term storage at the end of the project.

General – Office Items

  • Address field questions from visitors or subs.
  • Maintain jobsite files, filing – both electronic and some hard copy.
  • Create forms or procedures to help project team; assist with all correspondence.
  • Manage jobsite office / supplies (inventory and purchasing) to include office supplies and equipment, first-aid cabinets, safety equipment, furniture when necessary.
  • Ship/mail packages.
  • Order lunches, assist with event planning such as milestone celebrations.

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We are looking for a flexible, detail-oriented team player with the ability to manage multiple

tasks, produce quality work, and consistently meet deadlines. The successful candidate will

possess:

  • A strong work ethic and a “can-do” attitude
  • Excellent listening skills and have strong communication skills
  • Ability to identify and resolve complex issues
  • Effective interpersonal and leadership skills.
  • Proficient computer skills, specifically in Microsoft Office Suite